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List of Services

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Services

Details

Contact Person

Contact details

1

Electronic publications through e-procurement system

(purchases over €50.000)

Advice and guidance for the procedure to follow (type of procedure, award criteria, market research)

Patrikios Tymvios

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ext. 641

Preparation of Tender Documents

Preparation of tender documents

Intention of procurement (eProcurement)

Tender Structure (eProcurement)

Publication of tender (eProcurement)

Opening of the offers

Elena Kleanthous (supplies, services & works)

Giannis Ataliotis (CARE-C related tenders)

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ext. 602

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ext. 719

Evaluation Reports

Advise Evaluation Committees on their obligations and process to follow

Review of the Evaluation Reports before submitted to the Tender Committee for final approval.

Patrikios Tymvios

Elena Kleanthous

Giannis Ataliotis (CARE-C related tenders)

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ext. 641

This email address is being protected from spambots. You need JavaScript enabled to view it.

ext. 602

This email address is being protected from spambots. You need JavaScript enabled to view it.

ext.719

2

Simplified procedures (purchases below €50.000)

Advice and guidance on how to complete and submit the PR (procedure, internal memo, offers, evaluation)

Patrikios Tymvios

Elena Kleanthous

Giannis Ataliotis (CARE-C related tenders)

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ext. 641

This email address is being protected from spambots. You need JavaScript enabled to view it.

ext. 602

This email address is being protected from spambots. You need JavaScript enabled to view it.

ext. 719

3

Final submission of PRs

Final review of purchase requests for amounts over €2.000.

Elena Kleanthous

Poly Georghiou

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ext. 602

This email address is being protected from spambots. You need JavaScript enabled to view it.

ext. 539

4

Purchase requests approval

Approval or rejection of purchase requests over €2.000.

Patrikios Tymvios

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ext. 641

5

Procurement Administration issues

This includes scanning and registration of documents/PRs and final submission to accounts.

Poly Georghiou

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ext. 539

6

Consumables

Ordering, handling and distributing of consumables.

Alexis Panayides

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ext. 783

7

Fixed Asset

Co-ordinate and receive fixed assets.

Maintain a record of all fixed assets, including their PRs, invoices and other relevant documentation.

Alexis Panayides

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ext. 783

8

CyI Vehicles

Manage the booking of the vehicles

Preparation of the relevant budgets to be charged.

Alexis Panayides

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ext. 783

9

Contract agreements

Preparation of contract agreement documents

Co-ordination of the signing procedure

Elena Kleanthous

Giannis Ataliotis

Poly Georghiou

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ext. 602

This email address is being protected from spambots. You need JavaScript enabled to view it.

ext. 719

This email address is being protected from spambots. You need JavaScript enabled to view it.

ext. 539

10

Tender Review Authority (TRA)

Issues concerning the Tender Review Authority

Legislation concerning appeals

List of decisions taken from TRA

Patrikios Tymvios

Poly Georghiou

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ext. 641

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ext. 539

11

GDPR related matters

Issues to be communicated with the DPO (Data Protection Officer)

Poly Georghiou

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ext. 539

12

Procurement Documents

(Forms, Templates, Reports)

Templates to support the activities of the staff such as:

Certificate of Acceptance

Non-Conflict of Interest

Appendix 1 - Compliance Table Below Threshold           

Appendix 2 - Compliance Table Above Threshold           

Procurement Tender Procedure Check List

Template - Email Requesting Offers        

Template - Memo Budget Justification   

Template - Memo Evaluation - Simplified Procedure

Evaluation Reports

Whole department

Can be found at http://intranet.cyi.ac.cy/
(
requires CyI login)

13 Frequently Asked Questions Answers on Procurement related questions Through Sharepoint https://collaboration.cyi.ac.cy:8443/x/WoBcAg
14 CyI Procurement Office Induction 2020 This video highlights the main aspects of The Cyprus Institute's Procurement processes YouTube https://youtu.be/Sfo0M3km_U0

 

AOB

Any other business concerning purchasing of goods, services or works

Patrikios Tymvios

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ext. 641