Staff Mobility

Funding is available to help teachers, lecturers and non-academic staff develop their skills in schools, universities, colleges and adult education environments around 33 countries in Europe – through job shadowing, teaching and training activities.

The Mobility should take place between the 1st of June of current year and the 30th of September of the following year. There are two mobility types for Staff members.

Staff Mobility for Teaching (STA): Open for Teaching Staff

• For teaching mobility, host institutions should be holders of ERAMUS + Charter

• CyI and the host institutions must have an inter-institutional agreement before the mobility takes place. If not, faculty member(s) or Program Directors should initiate the process by contacting interested parties in the host organization

• In case STA takes place in a Partner Country’s Higher Education Institutions (HEIs) recognized by their competent authorities, they should be an inter-institutional agreement with CyI

• The mobility should include a minimum of eight hours of teaching

• All parties must have completed the Mobility Agreement for Teaching prior to the departure of the participant

• The teaching assignment should be integrated into the curriculum of the receiving institution

Staff Mobility for Training (STT): Open for Administrative / Academic / Non-academic Staff Members

For training, the receiving organisation can be a HEI awarded with an Erasmus Charter, any public or private organisation active in the labour market or in the fields of education, training and youth, such as:

• a public or private, a small, medium or large enterprise (including social enterprises)

• a public body at local, regional or national level

• a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions

• a research institute

• a foundation

• a school / institute / educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education)

• a non-profit organisation, association, NGO

• a body providing career guidance, professional counselling and information services

The Mobility Agreement should be agreed and signed prior to the departure
The host organization should be in the EU
For CyI, the maximum duration for the training is five days

Conference participation does not qualify for ERAMUS+ funding.

The 'Mobility Agreement’ should be prepared prior to the start of the mobility period. These agreements define the target learning outcomes for the learning period abroad, specify the formal recognition provisions and list the rights and obligations of each party.

Procedure for Staff Mobility

The Office of Graduate Studies sends out a Call for applications normally at the beginning of June, after receiving funding confirmation for new academic year from the National Agency.

Applicants should indicate three mobility destinations by the order of priority and submit the application form to the Office of Graduate Studies within the deadline specified (typically around the end of June).

The ERASMUS Committee will evaluate applications against the set selection criteria and in accordance with the allocated budget. The Office of Graduate Studies communicates the outcome of selection to applicants in writing.

Next steps to follow

	Staff Mobility for Teaching	Staff Mobility for Training
Pre-requisite	Inter-institutional Agreement (if there is no inter-institutional agreement with the host institution, teaching staff and Program Director should initiate the agreement)	Invitation Letter from the receiving organization (within four months following the nomination by the ERASMUS Committee)
Before Mobility	Staff member prepares the Mobility Agreement for Teaching	Staff member prepares the Mobility Agreement for Training
	Staff member submits completed/signed/dated Mobility Agreement for Teaching to the Office of Graduate Studies (OGS)	Staff member submits completed/signed/dated Mobility Agreement for Training to the Office of Graduate Studies (OGS)
	Staff member prepares the Leave of Absense for Business Travel or Training	Staff member prepares the Leave of Absense for Business Travel or Training
	OGS prepares Grant Agreement for Staff Teaching and Training and other required documents	OGS prepares Grant Agreement for Staff Teaching and Training and other required documents
	Staff member submits their travel request with supporting documents prepared by OGS to HR or Accounting depending to their employment status. Students start logistic arrangement, flights, accommodation, etc.	Staff member submits their travel request with supporting documents prepared by OGS to HR or Accounting depending to their employment status. Students start logistic arrangement, flights, accommodation, etc.
End of Mobility	Staff member to secure from the receiving insitution the Mobility Certificate	Staff member to secure from the receiving institution the Certificate of Training
	Staff member submits the mobility certificate to OGS together with CyI Reimbursement Form and all supporting documents to claim the outstanding balance.	Staff member submits the mobility certificate to OGS together with CyI Reimbursement Form and all supporting documents to claim the outstanding balance.
	Staff member completes the Participant Report sent by EAEC.	Staff member completes the Participant Report sent by EAEC.

In cases where the mobility venue is changed to a country where the travel allowance and individual support are higher, there is no guarantee that the extra cost will be covered.

Useful link:

Staff Training: iMOTION

Download Attachments:

ERASMUS+ Mobility Application Form
Travel and Individual Support Cost Table

The Cyprus Institute

Staff Mobility

Staff Mobility for Teaching (STA): Open for Teaching Staff

Staff Mobility for Training (STT): Open for Administrative / Academic / Non-academic Staff Members

Procedure for Staff Mobility

Useful link:

Download Attachments:

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