Student Mobility
Student Mobility for Studies (SMS): A study period abroad at a partner Higher Education Institution (HEI)
The host organization must be a HEI awarded with ERASMUS CHARTER (ECHE), which has signed the inter-institutional agreement with CyI.
For mobility in partner countries, the organizations must be HEIs recognized by competent authorities, which have signed an inter-institutional agreement with CyI before the mobility takes place.
Student Mobility for Traineeship (SMT): A traineeship (work placement) abroad in an enterprise or any other relevant workplace
Traineeships are supported also within a maximum of one year after the student’s graduation. This also includes the 'assistantships' for student teachers. Wherever possible, the traineeships should be an integrated part of the student's study programme.
• a public or private, a small, medium or large enterprise (including social enterprises)
• a public body at local, regional or national level
• a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions
• a research institute
• a foundation
• a school / institute / educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education)
• a non-profit organisation, association, NGO
• a body providing career guidance, professional counselling and information services
• a Programme
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Procedure for Student Mobility
Student Mobility for Studies (SMS) |
Student Mobility for Traineeship (SMT) |
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Prerequisite |
Inter-institutional Agreement (if there is no inter-institutional agreement with the institution, students’ supervisor and Program Coordinator/Director should initiate the agreement) |
Acceptance letter/message from the host organization |
Before Mobility |
Learning Agreement for Studies to be prepared by students, CyI and host organization. Students submit completed / signed / dated learning agreement to the Office of Graduate Studies (OGS)
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Learning Agreement for Traineeship to be prepared by students, CyI and host organization. |
Students fill in the: Request for Leave of Absence for Business Travel or Training with help of OGS |
Students fill in the: Request for Leave of Absence for Business Travel or Training with help of OGS
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OGS prepares Grant Agreement for SM Studies and other required documents |
OGS prepares Grant Agreement for SM Traineeship and other required documents | |
OGS assigns students OLS Language Assessment, and course, when necessary |
OGS assigns students OLS Language Assessment, and course when necessary | |
Students submits their travel request with supporting documents prepared by OGS to HR or Accounting depending on their employment status. Students start logistic arrangement, flights, accommodation, etc. |
Students submits their travel request with supporting documents prepared by OGS to HR or Accounting depending on their employment status. Students start logistic arrangement, flights, accommodation, etc.
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During the Mobility | As soon as student arrives at the host organization, student informs the Office of Graduate Studies in order to receive the first or second installment of funds. |
As soon as student arrives at the host organization, student informs the Office of Graduate Studies in order to receive the first or second installment of funds. |
Any changes that occurred during mobility to be reported immediately to the Office of Graduate Studies |
Any changes that occurred during mobility to be reported immediately to the Office of Graduate Studies | |
End of Mobility | Student to secure from the Host institution the Mobility Certificate |
Student to secure from the Host institution the Traineeship Certificate to facilitate the payment of the outstanding balance of ERASMUS grant |
Student to secure from the Host institution the Transcript to enable ECTS transfer |
Student to secure from the Host institution documents (i.e. final interview report) to enable ECTS transfer
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OLS |
Student to undergo second OLS Language Assessment according to regulations |
Student to undergo second OLS Language Assessment according to regulations |
After the Mobility |
Student submits the mobility certificate to OGS together with CyI Reimbursement form and all supporting documents to claim the outstanding balance |
Student submits the traineeship certificate to OGS together with CyI Reimbursement form and all supporting documents to claim the outstanding balance |
Student completes the participant report sent by EAEC | Student completes the participant report sent by EAEC |
Useful link:
Erasmus Student Network (ESN) – Non-profit European students organization
Download attachments:
ERASMUS+ Mobility Application Form
Guidelines on how to use the Learning Agreement for Studies
Guidelines on how to use the Learning Agreement for Traineeships
Travel and Individual Support Cost Table