Student Mobility
The Mobility takes place between the 1st of June of current year and the 30th of September of the following year. Students have two options within Student mobility:
Student Mobility for Studies (SMS): A study period abroad at a partner Higher Education Institution (HEI)
To ensure high-quality mobility activities with maximum impact on the students, the mobility activity has to be compatible with the student’s degree-related learning and personal development needs. The study period abroad must be part of the student's degree programme requirements at CyI. Study periods are from three to 12 months (including a complementary traineeship period, if planned) and a study period abroad may combine a traineeship period.
The host organization must be a HEI awarded with ERASMUS CHARTER (ECHE), which has signed the inter-institutional agreement with CyI.
For mobility in partner countries, the organizations must be HEIs recognized by competent authorities, which have signed an inter-institutional agreement with CyI before the mobility takes place.
HEIs with which CyI has an agreement: Universita’ Degli Studi Di Napoli “L’Orientale”, West University of Timosoara, Fachhochschule St. Polten, Universita Degli Studi di Perugia, University of Bremen, University of the Aegean, University of Amsterdam, Polytechnic Torino, University of Helsinki, University of Catania.
Student Mobility for Traineeship (SMT): A traineeship (work placement) abroad in an enterprise or any other relevant workplace
Traineeships are supported also within a maximum of one year after the student’s graduation. This also includes the 'assistantships' for student teachers. Wherever possible, the traineeships should be an integrated part of the student's study programme.
In the case of mobility between Programme and Partner countries, the sending organization must be a HEI awarded with ERASMUS CHARTER (ECHE) or a Partner Country HEI recognized by competent authorities, which has signed inter-institutional agreement before the mobility takes place. Traineeships period can be from two to 12 months.
The receiving organisation can be any public or private organisation active in the labour market or in the fields of education, training and youth. For example, it can be:
| • a public or private, a small, medium or large enterprise (including social enterprises)
• a public body at local, regional or national level
• a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions
• a research institute
• a foundation
• a school / institute / educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education)
• a non-profit organisation, association, NGO
• a body providing career guidance, professional counselling and information services
• a Programme
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A student may participate in mobility totaling up to 12 months maximum per each cycle of study, independently of the number and type of mobility activities. Participation with a zero-grant from EU funds counts as well towards this maximum duration:
The duration of a traineeship by recent graduates counts towards 12 months maximum of the cycle during which they apply for the traineeship. The application should be submitted during their last year of study. The graduates must carry out and complete their traineeship abroad within one year of their graduation.
Procedure for Student Mobility
The Office of Graduate Studies sends out a Call for applications at the beginning of June, after receiving funding confirmation for the new academic year from the National Agency.
Interested students fill in the application form indicating three mobility destinations in order of preference and submit it to the Office of Graduate Studies within the deadline specified (typically around the end of June).
The ERASMUS Committee will evaluate applications against the set selection criteria and in accordance with the allocated budget. The Office of Graduate Studies communicates the outcome of selection to applicants in writing.
Next steps to follow:
| Student Mobility for Studies (SMS) |
Student Mobility for Traineeship (SMT) |
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| Prerequisite |
Inter-institutional Agreement (if there is no inter-institutional agreement with the institution, students’ supervisor and Program Coordinator/Director should initiate the agreement) |
Acceptance letter/message from the host organization |
| Before Mobility |
Learning Agreement for Studies to be prepared by students, CyI and host organization. Students submit completed / signed / dated learning agreement to the Office of Graduate Studies (OGS)
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Learning Agreement for Traineeship to be prepared by students, CyI and host organization. |
| Students fill in the: Request for Leave of Absence for Business Travel or Training with help of OGS |
Students fill in the: Request for Leave of Absence for Business Travel or Training with help of OGS
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| OGS prepares Grant Agreement for SM Studies and other required documents |
OGS prepares Grant Agreement for SM Traineeship and other required documents | |
| OGS assigns students OLS Language Assessment, and course, when necessary |
OGS assigns students OLS Language Assessment, and course when necessary | |
| Students submits their travel request with supporting documents prepared by OGS to HR or Accounting depending on their employment status. Students start logistic arrangement, flights, accommodation, etc. |
Students submits their travel request with supporting documents prepared by OGS to HR or Accounting depending on their employment status. Students start logistic arrangement, flights, accommodation, etc.
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| During the Mobility | As soon as student arrives at the host organization, student informs the Office of Graduate Studies in order to receive the first or second installment of funds. |
As soon as student arrives at the host organization, student informs the Office of Graduate Studies in order to receive the first or second installment of funds. |
| Any changes that occurred during mobility to be reported immediately to the Office of Graduate Studies |
Any changes that occurred during mobility to be reported immediately to the Office of Graduate Studies | |
| End of Mobility | Student to secure from the Host institution the Mobility Certificate |
Student to secure from the Host institution the Traineeship Certificate to facilitate the payment of the outstanding balance of ERASMUS grant |
| Student to secure from the Host institution the Transcript to enable ECTS transfer |
Student to secure from the Host institution documents (i.e. final interview report) to enable ECTS transfer
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| OLS |
Student to undergo second OLS Language Assessment according to regulations |
Student to undergo second OLS Language Assessment according to regulations |
| After the Mobility |
Student submits the mobility certificate to OGS together with CyI Reimbursement form and all supporting documents to claim the outstanding balance |
Student submits the traineeship certificate to OGS together with CyI Reimbursement form and all supporting documents to claim the outstanding balance |
| Student completes the participant report sent by EAEC | Student completes the participant report sent by EAEC |
Useful link:
Erasmus Student Network (ESN) – Non-profit European students organization
Download attachments:
ERASMUS+ Mobility Application Form
Guidelines on how to use the Learning Agreement for Studies
Guidelines on how to use the Learning Agreement for Traineeships
Travel and Individual Support Cost Table
