Student Mobility
Student Mobility for Studies (SMS): A study period abroad at a partner Higher Education Institution (HEI)
The host organization must be a HEI awarded with ERASMUS CHARTER (ECHE), which has signed the inter-institutional agreement with CyI.
For mobility in partner countries, the organizations must be HEIs recognized by competent authorities, which have signed an inter-institutional agreement with CyI before the mobility takes place.
Student Mobility for Traineeship (SMT): A traineeship (work placement) abroad in an enterprise or any other relevant workplace
Traineeships are supported also within a maximum of one year after the student’s graduation. This also includes the 'assistantships' for student teachers. Wherever possible, the traineeships should be an integrated part of the student's study programme.
Procedure for Student Mobility
Student Mobility for Studies (SMS) |
Student Mobility for Traineeship (SMT) |
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Pre-requisite |
Inter-institutional Agreement (if there is no inter-institutional agreement with the institution, students’ supervisor and Program Director should initiate the agreement) |
Acceptance letter/message from the host organization |
Before mobility |
Learning Agreement for Studies to be prepared by students, CyI and host organization. Students submit completed/signed/dated learning agreement to the Office of Graduate Studies (OGS).
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Learning Agreement for Traineeship to be prepared by students, CyI and host organization. |
Students fill in the: Request for Leave of Absence for Business Travel or Training with help of OGS |
Students fill in the: Request for Leave of Absence for Business Travel or Training with help of OGS
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OGS prepares Grant Agreement for SM Studies and other required documents |
OGS prepares Grant Agreement for SM Traineeship and other required documents |
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OGS assigns students OLS Language Assessment, and course, when necessary |
OGS assigns students OLS Language Assessment, and course when necessary |
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Students submits their travel request with supporting documents prepared by OGS to HR or Accounting depending on their employment status. Students start logistic arrangement, flights, accommodation, etc. |
Students submits their travel request with supporting documents prepared by OGS to HR or Accounting depending on their employment status. Students start logistic arrangement, flights, accommodation, etc.
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During the Mobility | As soon as student arrives at the host organization, student informs the Office of Graduate Studies in order to receive the first or second installment of funds. |
As soon as student arrives at the host organization, student informs the Office of Graduate Studies in order to receive the first or second installment of funds. |
Any changes that occurred during mobility to be reported immediately to the Office of Graduate Studies |
Any changes that occurred during mobility to be reported immediately to the Office of Graduate Studies |
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End of Mobility | Student to secure from the Host institution the Mobility Certificate |
Student to secure from the Host institution the Traineeship Certificate to facilitate the payment of the outstanding balance of ERASMUS grant |
Student to secure from the Host institution the Transcript to enable ECTS transfer |
Student to secure from the Host institution documents (i.e. final interview report) to enable ECTS transfer |
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OLS |
Student to undergo second OLS Language Assessment according to regulations |
Student to undergo second OLS Language Assessment according to regulations |
After the Mobility |
Student submits the mobility certificate to OGS together with CyI Reimbursement form and all supporting documents to claim the outstanding balance |
Student submits the traineeship certificate to OGS together with CyI Reimbursement form and all supporting documents to claim the outstanding balance |
Student completes the participant report sent by EAEC |
Student completes the participant report sent by EAEC. |
Useful link:
Erasmus Student Network (ESN) – Non-profit European students organization
Download attachments:
ERASMUS+ Mobility Application Form
Guidelines on how to use the Learning Agreement for Studies
Guidelines on how to use the Learning Agreement for Traineeships
Travel and Individual Support Cost Table